Organization:Merlin
Location:London
Date: Duration: Salary: Benefits: Merlin Response Team Finance Coordinator Programmes Head of Emergencies Finance Unit World Wide ASAP 2 Years £33,380 - £34,130 per annum (dependant on
relevant experience), Inclusive of annual Cost of Living Allowance Insurance cover, accommodation, R&R, annual leave entitlement of 24 days per annum rising to 30 days at the completion of 12 months of continuous employment with Merlin.
Main Purpose of the Role To help initiate Merlin's response in emergencies which can include establishing finance and administration systems, meeting donors, coordinating with other health actors at local and national levels, supporting the start up of emergency activities and facilitating the eventual handover to more permanent incoming project staff.
Merlin Job description
The role will also assist in providing additional leadership and programme development to existing Merlin programmes throughout the world. This will include finance management, programme strengthening, supporting funding applications, donor contract management, providing training (on finance and humanitarian funding mechanisms), strengthening the capacity of existing international and national staff and contributing to the further development of Merlin's humanitarian policy and positioning.
Responsibilities Establish Finance, and Administrative systems and procedures; and ensure these are in place according to Merlin policies and procedures. Ensure that these are maintained and adhered to at times of emergency. Other responsibilities include:
Emergency response
To respond to humanitarian emergencies under the management of the Merlin Response Team Manager Responsible for leading on and coordinating all finance in country during emergency response. Assist in the establishment and coordination of Merlin's emergency response activities in the field site To provide support in developing an appropriate and timely intervention in close coordination with Merlin Head Office, to include: o Rapid needs assessment o Concept note, proposal and budget development o Analysis of health / humanitarian contexts o Programme development and management o Programme finance and administration Coordinate and facilitate pre-proposal and grant opening meetings to ensure all departments have input into the process and are aware of responsibilities, deadlines and donor requirements Responsible for ensuring full donor compliance for all emergency grants
Assessment
Assist with horizon scanning and country watch / surveillance as part of Head Office activities Support in undertaking Finance country needs assessments as necessary in coordination with Regional Desks and the Head of Emergencies
Finance
- Responsible for the set up of banking arrangements and subsequent application of effective financial procedures, systems and controls in accordance with Merlin Finance Policies and with such guidance as is available from Head Office in London
- Be responsible for the reporting of field finances to head office
- Ensure the adequate documentation is retained for all costs incurred by the programme (including ensuring if appropriate local payroll tax deduction)
- Support financial planning, forecasting, budgeting and developing financial management capacity throughout the country.
- Assist in the recruitment, management and motivation of the Country Finance Team working with the Emergency Response Team and the London Regional Finance Manager to ensure that effective and proactive financial leadership, support and guidance is provided to managers in country.
- Co-ordinate and maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the programmes
- Monitor and allocate ongoing levels of expenditure on individual programmes against budget, and provide timely advice of likely over or under-spends to the Country Management Team, and the relevant Programme & Finance teams in head office.
Merlin Job description
Ensure that contractual commitments (e.g. for the rental of vehicles and/or premises) are financially sound and appropriate for the circumstances of the programme.
Prepare as required project budgets and financial reports for donors
Administration and information management
Lead the establishment of administrative and financial systems to ensure the smooth running of Merlin base and ensure these are adhered to by the team Ensure all proposals, reports and contracts are filed in both hard and soft copy. Develop, update and circulate donor and funding tracking systems Ensure Merlin procedures for authorisation and sign off are followed. Budgetary responsibility may be required in some contexts. Maintain regular communications with head office using the established procedures Ensure that reports and communication materials are produced for both internal and external distribution as requested by the HO desk and as stated in the operational contracts signed with donors, including monthly and quarterly reports Support the development and writing of sitreps Ensure team members are aware of donor requirements, guidelines, and compliance issues Coordinate the development of regular, timely and accurate narrative and financial reports for Merlin and donors.
Grant Management
Develop tools and templates to ensure donor requirements are being adhered to and ensure staff are trained in their usage (reporting schedules, funding tracker etc)
Strengthening skills and programmes
On a case-by-case basis support existing programmes according to ToRs – to be determined by Finance Director, Head of Region, Country Management Team, Merlin Response Team Manager. Assist / lead the development and delivery of quality training to Merlin HO and field staff in line with skills and experience (eg. finance systems and compliance, increase grant management capacity and understanding of donor compliance, report writing and proposal writing) Provide support to the country teams and build systems and capacity of international and national staff in order to: o Implement institutional funding activities such as developing proposals, donor engagement, donor compliance and reporting o Strengthen the existing Merlin programme management cycle with reinforcement of existing Merlin policies and procedures through targeted training of staff in all locations o Liaise with the Regional Finance Manager in London and work with the results of Internal Audit visits to assist country programmes in strengthening financial management and best practice o Ensure there is understanding across the programme and compliance with Merlin Policies o Strengthen internal coordination in existing country programmes, working closely with finance, logistics and medical teams to ensure highly accurate and scrutinised reports are submitted to HO and donors
Other
To undertake discrete pieces of operational research work in line with organisational priorities as requested In coordination with other MRT members and the HO Finance Unit, work with other HO departments to design inter-departmental policies to facilitate the speedy access and delivery of funds in an emergency response (e.g. Donor Partnerships, Individual Giving and Finance)
Closing Date: Friday, 16 August 2013
How to Apply
http://unjobs.org/vacancies/1375655372414